Policy Scope
This policy covers WIMA website visits, inquiry forms, membership activity, certification activity, verification tools, event registrations and publication subscriptions.
Privacy Policy
Privacy Policy
How WIMA collects, uses, protects and manages personal information across its website, membership, certification, verification, event and publication channels.
This policy applies to personal information processed through WIMA digital pages that link to this Privacy Policy. It is intended to give visitors, members, applicants, certified professionals and institutional contacts clear information about WIMA data practices.
Last updated June 27, 2026
Website privacy
Global users
Policy Snapshot
Personal Data Handling
ScopeWebsite, membership, certification and verification services
Primary dataContact, professional and technical usage information
Data salesWIMA does not sell personal data
RequestsSubmit privacy requests through WIMA contact channels
Information Collected
Personal Information WIMA Handles
WIMA collects information that users provide directly and limited technical information created when users interact with the website.
Users should not submit passports, immigration files, health records, financial account details or criminal-record documents unless WIMA specifically requests them through a secure channel.
Identity and Contact Data
Name, organization, title, email address, telephone number, country, correspondence details and inquiry content.
Professional Profile Data
Membership category, professional designation, sector, jurisdiction, institutional affiliation and public directory preferences.
Membership and Certification Data
Application records, eligibility information, certification status, continuing professional development records and verification identifiers.
Event and Publication Data
Event registration, attendance preferences, report downloads, mailing-list choices and related professional interests.
Technical Usage Data
IP address, device type, browser type, pages visited, approximate location, referral information, log files and cookie identifiers.
Verification Data
Information required to operate member, corporate and certificate verification tools, including standing, validity and public verification status.
Use and Basis
How WIMA Uses Personal Information
WIMA uses personal information for defined institutional, operational, professional standards, security and communication purposes.
Where applicable law requires a legal basis, WIMA relies on consent, contract performance, legitimate interests, legal obligation or protection of rights.
| Purpose | Information Used | Legal or Operational Basis |
|---|---|---|
| Respond to inquiries | Contact details, inquiry content and communication records. | Responding to user requests and maintaining professional communications. |
| Manage membership | Identity, organization, professional profile and membership category data. | Application assessment, member administration and standards management. |
| Operate certification services | Application records, eligibility information, certificate status and verification identifiers. | Certification administration, integrity review and public verification where applicable. |
| Provide events and publications | Registration, attendance, subscription and professional interest data. | Delivering requested resources, managing events and maintaining professional engagement. |
| Improve and secure the website | Technical logs, cookie identifiers, page usage and device information. | Website functionality, analytics, security monitoring, fraud prevention and service improvement. |
| Comply with obligations | Records needed for accounting, audit, governance, disputes or legal requests. | Legal compliance, defense of rights, institutional accountability and recordkeeping. |
WIMA does not use website data to make decisions that produce legal or similarly significant effects based solely on automated processing.
Sharing and Transfers
Limited Disclosure for Defined Purposes
WIMA shares personal information only where necessary for website operations, professional services, verification, compliance, security or requested communications.
Service Providers
Hosting, website management, email delivery, analytics, event management, payment support and security providers may process data for WIMA.
Professional Verification
Where a user or member is listed in a WIMA directory or verification tool, limited status information may be made available for integrity and trust purposes.
Legal and Governance Needs
WIMA may disclose information where required by law, audit, regulatory request, dispute resolution, security investigation or rights protection.
International Processing
Because WIMA serves an international audience, information may be processed in more than one country with appropriate safeguards where required.
Retention and Security
Data Minimization, Retention and Protection
WIMA keeps personal information only for as long as needed for the purpose collected, unless a longer period is required for legal, professional standards, audit or dispute purposes.
Retention
Inquiry records are retained for the period needed to respond and manage professional follow-up. Membership, certification, verification, event and transaction records may be retained for longer periods where needed for governance, audit, certification integrity, accounting, legal compliance or defense of rights.
Security
WIMA uses administrative, technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration and disclosure. No website or electronic transmission can be guaranteed to be completely secure.
Accuracy
Members, certified professionals and institutional contacts are responsible for keeping profile, directory and certification records accurate. WIMA may request confirmation before changing official status or verification records.
Cookies
Cookies and Similar Technologies
WIMA may use cookies, pixels, server logs and similar technologies to operate the website, understand usage, protect services and improve user experience.
Users can control cookies through browser settings. Blocking cookies may affect website functionality, forms, verification tools or preference features.
Site Operation
Cookies required for page delivery, security, load balancing, form functionality and session continuity.
Usage Measurement
Aggregated usage information helps WIMA understand page performance, content demand and website reliability.
User Choices
Preference tools may remember language, consent, display or similar choices when those features are enabled.
WIMA does not use cookies to sell personal data. Where consent is required for non-essential cookies, WIMA will request consent through the applicable website mechanism.
Your Rights
Privacy Requests and Choices
Depending on the user's jurisdiction, individuals may have rights to access, correct, delete, restrict, object to or receive a copy of their personal information.
WIMA may need to verify identity before completing a privacy request and may decline requests where permitted or required by law.
Available Requests
- Request access to personal information WIMA holds about you.
- Request correction of inaccurate or incomplete records.
- Request deletion where retention is no longer required.
- Object to or restrict certain processing where applicable law allows.
- Withdraw consent where processing is based on consent.
- Opt out of non-essential communications using the available unsubscribe or contact route.
How to Contact WIMA
Submit a privacy request through the WIMA contact page and identify the request as a privacy or data protection request. Include enough information for WIMA to locate the relevant record and verify authority to act.
WIMA will respond to verified privacy requests within the period required by applicable law. Users may also have the right to complain to a competent data protection authority.
Additional Notices
Children, External Links and Updates
WIMA's website is designed for professional audiences and institutional users, not for children.
External websites linked from WIMA pages have their own privacy policies and are not governed by this Privacy Policy.
Professional Audience
WIMA does not knowingly collect personal information from children through this website. If such information is identified, WIMA will take appropriate steps to delete it.
Third-Party Links
WIMA pages may link to external resources, event platforms, publications or official sources. Users should review the privacy policy of each external website.
Policy Changes
WIMA may update this Privacy Policy to reflect changes in services, technology, legal requirements or institutional practices. The updated date will identify the latest version.
WIMA Privacy Policy
Questions About This Policy
For privacy questions, data requests or concerns about how WIMA handles personal information, contact WIMA through the official contact page and mark the request for privacy review.
Independent. Professional. Standards-led.